Find a Meeting Time Across Time Zones
Compare local work hours across every city in your group, rank practical meeting windows, and see each participant's local time before you send the invite.
What is a meeting time planner?
A meeting time planner compares local times in different regions so a global team can choose a workable slot. A useful planner also understands each person's work hours and the date of the meeting, because daylight saving changes can alter the gap between cities during the year.
Time Zone Buddy's Meeting Overlap feature does this for all selected cities at once. It ranks candidate windows by how many participants are within their configured work hours, then shows the exact local time in every zone.
How Meeting Overlap works
Choose the cities
Use saved zones or a named group for a team, client, or family. The planner supports more than a two-city comparison.
Set local work hours
Configure work hours per zone so the ranking reflects the people involved instead of assuming one schedule for everyone.
Pick the meeting date
Future dates use the timezone rules that apply on that date, including daylight saving transitions.
Compare ranked windows
Review the strongest overlap first, with every city's local time shown together and partial-overlap options clearly identified.
Share the result
Export the selected window as text or a clean image so everyone can verify their local time.
Plan on device
Your saved zones, groups, and meeting calculations stay on your device. No Time Zone Buddy account is required.
Example: Sydney, London, and New York
These three cities do not keep a constant time difference throughout the year because Australia, the United Kingdom, and the United States change clocks on different dates. Choosing the meeting date first lets Time Zone Buddy calculate the correct local times before ranking the available work-hour overlap.
For quick what-if checks, the included time zone converter and Time Shift Planner moves every tracked city forward or backward together. For current times at a glance, see the world clock app.
Meeting planner questions
How does Time Zone Buddy find a meeting time across time zones?
Meeting Overlap compares the local work hours set for each saved city, ranks candidate windows by how many participants are within those hours, and shows the corresponding local time in every selected zone.
Does the meeting planner account for daylight saving time?
Yes. Time Zone Buddy calculates each city's offset for the selected date, so future meetings reflect daylight saving time changes rather than assuming today's offset.
Can I plan a meeting across more than two time zones?
Yes. Meeting Overlap works across multiple saved cities and lists the local meeting time for every selected zone.
Is Meeting Overlap free?
The time-shift planner is included in the Free tier. Meeting Overlap, including ranked work-hour windows and sharing, requires Lifetime or Plus.
Plan the meeting without the timezone maths.
Time Zone Buddy is available for iPhone and iPad.